This screen contains configuration settings specific to the Time module. From this screen you can change the following settings

  • Employee can change current time during punch in and punch out: Set this to “yes” to allow the time to be changeable when employees are using the Punch In / Punch Out screen otherwise set this to “no”.
  • Require employee location: Set this to “yes” to obtain the user’s location when they Punch In or Punch Out otherwise set this to “no”. Setting this option to “yes” adds a few seconds to the Punch In and Punch Out process and is set to “no” by default.
  • Timesheet basis: This determines how the time available for assignment among projects and task on the timesheet is determined. Select “Actual Hours” to base it on the actual hours recorded for the employee, otherwise it will be based on the total contracted hours for the employee calculated using the start and end times of the employee’s current shift.
  • Auto Clock-Out after: This is the maximum number of hours which an employee is allowed to stay clocked-in before being automatically clocked out. The default is 18 hours.
  • Remote Clock-in/Clock-out Confirmation: Set this to yes if you want the system to send a confirmation message to the employee once they have been successfully clocked in or out outside of the portal i.e. finger print machine, App etc
  • Lateness Alert: Set this to “yes” to alert relevant recipients when a user clocks-in late and outside of the grace period
  • Before Hours Alert: Set this to “yes” to alert relevant recipients when a user clocks-in before resumption time and outside of the grace period
  • After Hours Alert: Set this to “yes” to alert relevant recipients when a user clocks-in after closing time and outside of the grace period
  • Grace Period: This is the extra time (in minutes) within which an alert will not be sent for the relevant alert.
  • Automatically generate lateness query: Select “yes” to enable this feature which allows the system to automatically issue a lateness query to an employee once the conditions specified by the relevant settings (see the fields below this setting) are met.
  • Message: Enter the body of the query you want sent to the relevant employee when a query is automatically issued.
  • Deadline Days: This specifies the deadline for responding to the query from the query issue date
  • Issuer Type: Select “First Line Manager” to set the issuer as the relevant employee’s first line manager, otherwise set to “Specific Employee” to set the issuer to a specific employee
  • Issuer: When the issuer type selected is “Specific Employee” enter part of the relevant employee’s name in this field and click search to match the employee name
  • Lateness Threshold: Enter a value here for the number of times an employee must be late to trigger an automatic query
  • Send Attendance Alert To: Set to 1st Level Managers” to send alert to the employee’s immediate managers, “1st and 2nd Level Managers” to send alert to the employee’s immediate managers and the managers of each manager.
  • Other Recipients: Add recipients to the list who will get notification when an employee’s attendance alert is triggered. Enter part of an employee’s name and click the search button to search for the employee. Once found, click the “Add Recipient”