Countries

This section allows the management of Countries in which the organisation operates.  From this screen you can add, edit and delete Countries

Creating Countries

To create a Country, navigate to Admin > Organisation > Countries, click on “Add” and fill in the necessary fields using the information below

• Country Name: This is the unique name for the Country
• Description: This is the brief description of the Country
• Region: This is the name of the region to which the country belongs
• Day: The day of the month when the tax year ends
• Month: The month in which the tax year ends
• Tax calculation basis: This is the basis by which employee tax is calculated
  • Year to date (default): The tax payable is calculated from the year to date, all allowances are prorated for the number of months in the tax year to date. The tax for the current month is the difference between the tax payable and the tax paid to date.
  • Month on month: The tax payable is calculated for 1 month only and likewise all tax allowances. This method looks at each month in isolation without reference to tax paid or payable in the previous months
• Earning Proration basis: This is the basis by which an employee’s month earnings will be prorated in a case where that employee is employed or terminated mid-month.
  • None: No proration will be done
  • Days in Calendar Month: All employee earnings in the month of employment will be prorated by dividing the earning by the total number of days in the month and then multiplying by the number of days since the employee has been employed
  • Work days in Calendar Month: All employee earnings in the month of employment will be prorated by dividing the earning by the total number of work days in the month and then multiplying by the number of work days since the employee has been employed

Note: For this purpose, work days for each country are defined by the relevant entry on the “Work Week” screen if exist or set to default Monday – Friday

• Custom: This allows the user to specify the number of days to be used for proration

• Pay Cycle start day: This is the day from which the pay cycle start. Default it “01” which is first day of the month.
• Pay Cycle approval required: This determines if approval will be required once the pay cycle is run before it can be released. Note: We strongly advise you to leave this setting as “Yes” as it allows you to review the pay cycle information before emails are sent to your employees.
• Approval Levels: This determines the number of approvals required to finally approve each pay cycle (Maximum of three levels).
• Approver: Enter part of the name of an approver and click search
• Approver Level: Select the relevant approver level
• Approver List: List of approvers that will be alerted at the appropriate approval level for which they have been assigned. Note: Only employees with access to the location for which payroll was run will receive an alert.
• Add Recipient Button: Click on this button to add the employee shown in the “Recipient” field to the recipient list
• Remove Recipient Button: Click on this button to remove the employee selected in the recipient list from the list.
• Save Button: Click this button to save changes.
• Cancel Button: Click this button to cancel changes.

Note: The Payroll Year end (Day and Month) is used to calculate the YTD (Year To Date) figures on the payslip. For example, if the tax year end for individuals is 31^st of December then it means YTD figures will include every payslip generated for periods between 1^st of Jan and the current pay period.

Editing Countries

To edit a Country, navigate to Admin > Organisation > Countries. Click on a Country and change the information as required (See Creating Country). When done, click the “Save” button to save changes or the “Cancel” button to discard changes.

Deleting Countries

To delete a Country, navigate to Admin > Organisation > Countries. Select the checkbox beside the Country(s) you want to delete and the click the “Delete” button.