This screen allows the management of the training courses. Training courses can be delivered in the classroom or online, internally or externally. From this screen, you can create, edit or delete Courses or load the LMS application (if configured).

Creating Courses

To create a Course, navigate to Training > Courses, Click on “Add” and fill in the necessary fields using the information below

  • Name: This is the unique name for the Course
  • Coordinator: Enter the full name for the employee responsible for coordinating the Course. Alternatively, you could enter part of the employee’s name and then click the “Search” link to search for matching employees.
  • Course Provider: This is the name for the external Course provider if applicable.
  • Course Cost: This is the cost of the training Course
  • Course Currency: This is the currency in which the cost of the Course is denominated
  • Course Duration: This specifies the Course duration
  • Duration Type: This is the unit in which the course duration is expressed i.e. Minutes, hours or days
  • Delivery Method: This specifies the method by which the Course will be taught. Select the relevant option from the list.
  • Description: This is a brief description of the Course
  • Approval Required: This specifies whether an employee can enrol for this Course without approval or will require approval of their manager. Select the relevant option from the list.
  • Status: Specifies the current status for the Course i.e. Active or InActive. Select the relevant option from the list
  • Course Link: This specifies a URL (Unique Resource Locator) which provides access to the Course. This is usually relevant to online Courses but can be used for all Courses to provided related online Course resources.
  • Save Button: Click this button to save changes.
  • Cancel Button: Click this button to cancel changes.
  • Make Active/InActive: Click this button to make a Course Active or InActive
  • Archive: Click on this button to set the Course status to Archive

Editing Courses

To edit a Course, navigate to Training > Courses. Click on a Course, and change the information as required (See Creating Courses). When done, click the “Save” button to save changes or the “Cancel” button to discard changes.

Deleting Courses

To delete a Course, navigate to Training > Courses. Select the checkbox beside the Course(s) you want to delete and the click the “Delete” button.

Refreshing LMS Courses

LMS courses are created and managed on your external learning management system (LMS). Normally the HRIS will automatically download changes made on the LMS at midnight daily. However, there may be instances where you want to see the changes sooner and, in such instances, click the “Refresh LMS Courses” button and the HRIS will update the necessary changes in the background while you can carry on with other things.

Managing LMS Courses

LMS courses cannot be managed directly on the HRIS but instead on the external LMS application. To load the LMS application preconfigured, click the “Manage LMS Courses” button. Note: The LMS will be opened in a separate tab so you will need to allow popups from the HRIS.

Importing courses

To import multiple courses, navigate to Training > Courses, click the import button and follow the upload steps.

Adding attachments

To attach a document, Click on “Add” and fill in the necessary fields using the information below

  • Attachment Description: This is the unique name for the attachment
  • Description: A brief description of the document
  • Attachment: This is the location of the attachment
  • Browse Button: Click this button to select an attachment using the file system
  • Upload Button: Click this button to upload the file to the server
  • Save Button: Click this button to save changes.

Cancel Button: Click this button to cancel