Updating Job Application Status, please follow the steps below

Once a job application is submitted, the status should be modified to reflect its progress in the recruitment process. To update a Job Application, navigate to Recruitment > Job Applications, locate the relevant Job Application and then click its name. Update the fields using the field descriptions below.

  • Current Status: This is the status to which the Job Application will be set once you click the save button. Select the relevant option from the list. The option available will differ depending on the current application status
    • Shortlisted: This option is available form submitted applications, it should be used for applications which you want to progress to the next stage in the recruitment process.
    • Interview Scheduled: Use this option to schedule an application for interview
    • Interview Passed: Select this option once an applicant has attended an interview and passed it
    • Interview Failed: Select this option once an applicant has attended an interview but failed it
    • Job Offered: Select this option once you decide to offer the applicant the job
    • Offer Accepted: Select this option once the job has been offered to the applicant and he / she has accepted the job offer
    • Offer Declined: Select this option once the job has been offered to the applicant but he / she declined the job offer
    • Hired: Select this option was the decision has been made to hire the applicant. Important: Once an application is marked as hired, an employee record will be created for the applicant using their personal information and the vacancy information. The record will still need to be updated with other relevant employee information. Where the applicant is internal then their job role will be automatically updated with the new role
  • Rejected: Select this option to reject the application and end the recruitment process for that particular
  • Interview Stage: Select the relevant interview stage from the list
  • Interview Date: Enter the date for the interview
  • Interview Time: Enter the time for the interview
  • Interviewer: Enter the full name of the employee conducting the interview. Alternatively, enter part of the name and click the “Search
  • Add Interviewer Button: Use this button to add the employee name currently in the “Interviewer” field to the interviewers Note: To add multiple interviewers, enter each name and click the “Add Interviewer” button
  • Remove Interviewers: Click this button to remove the currently selected interviewer (on the interviewers list)
  • Interviewers: This is the list of interviewers
  • Comments: Any relevant comment
  • Save Button: Use this button to save the new Job Application status
  • Cancel Button: Use this button to cancel the process

View Application Form: Use this button to view the application form for this job application