My Timesheets

This screen displays all timesheets created for the currently logged in employee.

From this screen you can add, edit or delete a Timesheet Detail. You can also delete or submit a timesheet.

Creating Timesheet Details

To create a Timesheet Detail, navigate to Time > Timesheets > My Timesheet, locate the relevant timesheet and then click its name. Click on “Add” and fill in the necessary fields using the information below

• Client Name: Select the relevant client from the list. Note: A “General” is created by default which can be used to allocate time spent on non-specific client
• Project Name: Select the relevant project from the list
• Activity Name: Select the relevant activity from the list
• Days of the Week: Input the relevant time spent for each day in the appropriate field. Note: The total hours recorded for the day is shown to the right of each field as a guide. You cannot enter a figure in the relevant field higher than the total hours recorded for each day. The hours are expressed in decimals not in hour and minutes i.e. 5 hours 30 minutes will be expressed as “5.50 Hrs” and this is how it should be entered in the relevant fields
• Save Button: Click this button to save changes.
• Cancel Button: Click this button to cancel changes.

Fig 9.12 – Add Timesheet Detail screen

Editing Timesheet Details

To edit a Timesheet Detail, navigate to Time > Timesheets > My Timesheet, locate the relevant timesheet and then click its name. Click on a Timesheet Detail and change the information as required (See Creating Timesheet Details). When done, click the “Save” button to save changes or the “Cancel” button to discard changes.

Deleting Timesheet Details

To delete a Timesheet Detail, navigate to Time > Timesheets > My Timesheet. Select the checkbox beside the Timesheet Detail(s) you want to delete and the click the “Delete” button.

Submitting Timesheet

A timesheet must be submitted and approved before being included in a pay cycle. An employee can submit his / her timesheet for approval by his / her manager. To submit a timesheet, navigate to Time > Timesheets > My Timesheet, locate the relevant timesheet and then click its name. Click the “Submit” button to complete the process.

Timesheet Comments

Comments can be added to a timesheet to give more information about the activities filled in on the timesheet. To add or edit timesheet comments, navigate to Time > Employee Timesheets > My Timesheets, locate the relevant Timesheet and then click its name. Click the “View Comments” button and on the next screen, click the “Edit” button to make changes. Note: Comments can no longer be modified once the timesheet is submitted.