This screen allows the management of the question pool. The questions in the pool will be available for addition to application forms. From this screen you can add, edit or delete a Question.

Creating Questions

To create a Question, navigate to Recruitment > Vacancies > Question Pool. Click on “Add” and fill in the necessary fields using the information below

  • Question Name: This is the unique Question name
  • Display Text: This is the question display text which will be shown to the applicant
  • Answer Type: Specifies the type of answer required for this question. Note: This field only applies to the “Textbox” field type
    • Text: General text which will be type on a single line. Use this where short answers are expected
    • Multiline Text: General text which will be on multiple lines. Use this where detailed answers are expected
    • Date: Date input for when a date is expected
    • Number: Number input for when a number is expected
    • Email: Email text for when an email address is expected
  • Field Type: Specifies the type of field that will be generated
    • Textbox: A textbox field will be generated which will allow the applicant to enter an answer type that matches the specified answer type
    • Dropdown: A dropdown list will be generated with options from which the applicant can select an answer
    • File Attachment: An upload control is generated which allows the applicant to upload a file i.e. C.V
  • Tag: Specifies the applicant personal information to which the question relates. When a tag is selected, the system will check the information provided by the applicant during registration to find a match to the specified tag and if one is found, it will be automatically filled in. As an example, if a question is tagged with “DOB”, the applicant’s date of birth will be automatically filled in. Note: It is good practice to specify a tag where relevant as this makes the application process quicker for the applicant as tagged questions will be automatically answered thus reducing the amount of fields the applicant needs to fill in.
  • Include in All Forms: Check this box to automatically include this question in all application forms otherwise leave unchecked. Note: Once a question is created with this box unchecked and it has been manually added to an application form, you can no longer check this box unless the question is removed from the relevant application form(s).
  • Values: Specify the options to be provided to the applicant in the dropdown list (when field type is Dropdown). Separate each value with a semi-colon (;) i.e “Yes;No;N/A” will provide 3 options namely “Yes”, “No” and “N/A”
  • Save Button: Click this button to save changes.
  • Cancel Button: Click this button to cancel changes.
Editing Questions

To edit a Question, navigate to Recruitment > Vacancies > Question Pool, locate the relevant Question and then click its name. Click on a Question, and change the information as required (See Creating Questions). When done, click the “Save” button to save changes or the “Cancel” button to discard changes.

Deleting Questions

To delete a Question, navigate to Recruitment > Vacancies > Question Pool. Select the checkbox beside the Question(s) you want to delete and the click the “Delete” button

Jobsite Sync

The system includes an external job application module which is installed at a different URL (web address), this module allows external applicants register and manage their job applications (See Appendix C). The Jobsite Sync screen provides a means by which vacancy and job application information are passed between the main system and the external job application module (external site).

Use this screen to synchronise information between the main system and the external site. A description of the fields and buttons on this screen is provided below

  • External site URL: This is the web address where the external site is located. If you have chosen to host your external site on the Bizsoft Cloud then this address will have been provided to you by your Bizsoft representatives, if you are hosting with an external provider then they will be able to provide you with the correct address. The address should be in the following format “<<External site URL>>/Upload”
  • Corporate introduction: Paste information about your company which you want the applicant to see on the jobsite here.
  • Edit Button: Click this button to make changes to the external site URL, click again to save changes.
  • Cancel Button: Click this button to cancel any pending changes
  • Synchronise external site Button: Click this button to download external applications and update the external site with vacancies and application status updates.

Note: Once a synchronisation is performed, the system will automatically schedule a bi-hourly synchronisation with the jobsite as long as there is at least one published vacancy.

Vacancy Report

This report allows you to view information about vacancies in the organisation (use the Search section to select appropriate filters and then click the “Search” button) including the number of current positions, total applications, shortlisted applicants, applications scheduled for interview, applicants hired and applications rejected.