This screen allows the management of the training Sessions. Each Session requires a training Session which employees can enrol for. There can be multiple training Sessions for a Session to give flexibility to employees to choose the one that best suits them. From this screen, you can create, edit or delete Sessions.

Creating Sessions

To create a Session, navigate to Training > Sessions, Click on “Add” and fill in the necessary fields using the information below

  • Name: This is the unique name for the Session
  • Description: This is a brief description of the Session
  • Course: Specifies the course attached to this session. Enter the name of the course or part of the name and click the “Search” link to select from the list.
  • Trainer Type: Specifies whether the trainer is internal or external.
  • Trainer: Enter the name of the trainer in this field. If the trainer is internal, use the “search” link to search or validate the name.
  • Trainers: This is the list of trainers attached to this course
  • Start Date: Specifies the date on which te training session begins
  • Date / Expiry Date: Specifies the date on which the training session ends or the date till which the session is valid (Usually for online courses).
  • Start Time: The start time for the training session if applicable
  • End Time: The end time for the training session if applicable
  • Location: This is the physical location for the course if applicable
  • Add Trainer Button: Click this button to add the current trainer to the trainer list
  • Remove Trainer Button: Click this button to remove the currently selected trainer from the list
  • Save Button: Click this button to save changes.
  • Cancel Button: Click this button to cancel changes.
  • Make Active/InActive: Click this button to make a Session Active or InActive
  • Archive: Click on this button to set the Session status to Archive

Editing Sessions

To edit a Session, navigate to Training > Sessions. Click on a Session, and change the information as required (See Creating Sessions). When done, click the “Save” button to save changes or the “Cancel” button to discard changes.

Deleting Sessions

To delete a Session, navigate to Training > Sessions. Select the checkbox beside the Session(s) you want to delete and the click the “Delete” button.

Adding Trainees to a Session

To add Trainee(s) to a Session, from the Add Sessions screen, click on “Add Trainee” and select the relevant Trainee(s). Click on “Add Trainee(s)” button when done. Alternatively, you can click on the ‘Add All Trainees” button to add all the trainees that match the current search criteria.

Delete Trainees from a Session

To remove Trainee(s) from a Session, from the Add Sessions screen, select the checkbox beside the Trainee(s) you want to remove and the click the “Delete Trainee” button.

Marking a Trainee as Attended

When a trainee has attended a course, he / she needs to be marked as attended. To mark Trainee(s) as having attended a session, from the Add Sessions screen, select the checkbox beside the Trainee(s) you want to mark and the click the “Mark as Attended” button. Note: Trainees registered for a course with “Online” delivery method will automatically be marked as attended once they click on the course link. This functionality only applies to courses with “Online” as their delivery method

Importing sessions

To import multiple sessions, navigate to Training > Sessions, click the import button and follow the upload steps.

Rating a Trainee

Once a trainee has been marked as having attended a training session, a rating can be assigned by Clicking on the trainee’s name from the “Add Sessions” screen and entering the relevant information on the ensuing screen. Select the relevant rating and enter any relevant comment in the provided fields.